Setting Up Moneybird for Bol.com: A Step-by-Step Guide

Moneybird is one of the most popular accounting tools in the Netherlands, and for good reason: it’s user-friendly, affordable, and offers excellent capabilities for e-commerce entrepreneurs. But to get the most out of it for your Bol.com sales, you need to set it up properly. In this step-by-step guide, you’ll learn how to configure Moneybird for your Bol.com store and how to connect it with BolMoneybird for automatic synchronization.

Before You Start: What Do You Need?

Make sure you have the following at hand:

A Moneybird account (at least the Compact plan for API access)
A Bol.com seller account with active sales
Your Chamber of Commerce (KvK) number and business details
Your VAT number
Insight into which product categories you sell (for the VAT settings)

Step 1: Create and Set Up Your Moneybird Account

If you don’t have a Moneybird account yet, this is the first step.

Create an Account

Go to moneybird.com and create an account
Choose the Compact plan or higher (this is required for API integrations)
Fill in your business details: company name, address, Chamber of Commerce number, VAT number
Choose your fiscal year (the default is the calendar year)

Verify Your Business Settings

Go to Settings > Business details and verify:

Company name and address are correct
Chamber of Commerce number is filled in
VAT number is correct (format: NL + 9 digits + B + 2 digits)
Default currency is set to EUR
Invoice language is set to Dutch

Link Your Bank Account

It’s advisable to link your business bank account to Moneybird:

Go to Settings > Bank accounts
Add your business bank account
Activate automatic bank import if available for your bank

This makes it easier later on to match payments with invoices.

Step 2: Set Up Ledger Accounts

Ledger accounts are the backbone of your bookkeeping. They determine where income and expenses are recorded. For Bol.com sales, we recommend the following structure:

Revenue Accounts

Ledger Account	Type	Purpose
Bol.com sales revenue	Revenue	Sales income from Bol.com orders
Shipping fee revenue	Revenue	Shipping charges billed to customers

Expense Accounts

Ledger Account	Type	Purpose
Bol.com sales commission	Expenses	Commission per sale
FBB fulfillment costs	Expenses	Handling and shipping (with FBB)
FBB storage costs	Expenses	Warehouse storage costs (with FBB)
FBR shipping costs	Expenses	Own shipping costs (with FBR)

How Do You Create a Ledger Account?

Go to Settings > Ledger accounts
Click “New ledger account”
Enter the name (e.g. “Bol.com sales revenue”)
Choose the type: Revenue or Expenses
Choose the correct category (Cost of sales, Purchase costs, etc.)
Click “Save”

Repeat this for all required accounts.

Step 3: Configure VAT Rates

Moneybird comes with the standard Dutch VAT rates already configured, but it’s good to verify this.

Check Existing Rates

Go to Settings > VAT rates
Verify that the following rates exist:
- 21% VAT — for standard products
- 9% VAT — for reduced rate (books, food, etc.)
- 0% VAT — for exempt or exported products

VAT Rate Per Ledger Account

You can set a default VAT rate per ledger account:

“Bol.com sales revenue” → default 21% (or 9% if you primarily sell books/food)
“Bol.com sales commission” → 21% (commission is always 21%)
“FBB fulfillment costs” → 21%

This saves time when manually creating invoices, though BolMoneybird fully automates this.

Belgian VAT (for Sellers Who Also Ship to Belgium)

If you also sell via Bol.com Belgium and exceed the OSS threshold (EUR 10,000), you need to set up Belgian VAT rates:

21% Belgian VAT — standard rate
6% Belgian VAT — reduced rate

In Moneybird, you can create these as separate VAT rates.

Step 4: Create a Contact for Bol.com

In Moneybird, create a contact for Bol.com as a supplier. This is needed for purchase invoices (commissions, FBB costs, monthly invoices).

Go to Contacts > New contact
Fill in:
- Company name: Bol.com
- Type: Supplier
- Address: Papendorpseweg 100, 3528 BJ Utrecht
- Chamber of Commerce: 61204714
- VAT number: NL854134270B01
Click “Save”

Step 5: Connect BolMoneybird via OAuth

Now that Moneybird is properly set up, it’s time to connect BolMoneybird for automatic synchronization.

Step 5a: Create a BolMoneybird Account

Go to bolmoneybird.nl and create an account
Choose the plan that fits your order volume
Confirm your email address

Step 5b: Connect Bol.com

In BolMoneybird, go to Settings > Integrations
Click “Connect Bol.com”
You’ll be redirected to the Bol.com login screen
Log in with your Bol.com seller credentials
Authorize BolMoneybird to access your seller data
You’ll be redirected back to BolMoneybird — the connection is active

Step 5c: Connect Moneybird

In BolMoneybird, go to Settings > Integrations
Click “Connect Moneybird”
You’ll be redirected to the Moneybird authorization screen
Log in with your Moneybird credentials
Select the correct administration (if you have multiple)
Authorize BolMoneybird
You’ll be redirected back to BolMoneybird — the connection is active

Both connections use OAuth 2.0, which means BolMoneybird never stores your password. You can revoke authorization at any time.

Step 6: Configure Synchronization Settings

After connecting Bol.com and Moneybird, you need to configure the synchronization settings in BolMoneybird.

Assign Ledger Accounts

Map the Moneybird ledger accounts to the appropriate BolMoneybird functions:

BolMoneybird Setting	Moneybird Ledger Account
Product revenue	Bol.com sales revenue
Shipping revenue	Shipping fee revenue
Commission costs	Bol.com sales commission
FBB costs	FBB fulfillment costs
Storage costs	FBB storage costs

VAT Settings

Configure the VAT mapping:

Default VAT rate: choose 21% if you primarily sell standard products
Automatic VAT mapping: enable this option for automatic detection via EAN and title analysis
Override VAT rate per product: optional, for products where automatic detection falls short

Return Processing

Choose how returns are handled:

Automatic credit invoices: on (recommended)
Link to original invoice: on (recommended)

Invoice Import

Configure the automatic Bol.com invoice import:

Automatic import: on (recommended)
PDF as attachment: on (recommended)

Sync Interval

Choose how often BolMoneybird checks for new orders:

5 minutes (recommended for the Pro plan — most up-to-date)
15 minutes (available in the Starter plan)
30 minutes (if you prefer less frequent synchronization)

Step 7: Run the First Synchronization

Now that everything is configured, you can start the first synchronization:

Go to the BolMoneybird dashboard
Click “Start synchronization”
BolMoneybird retrieves all recent orders from Bol.com
A sales invoice is created in Moneybird for each order
Commissions are created as purchase invoices
Returns are processed as credit invoices

The first synchronization may take a few minutes, depending on the number of orders. After that, everything runs automatically.

Check the Results

After the first synchronization, it’s wise to verify:

Open Moneybird and go to Sales > Invoices
Check that the sales invoices have been created correctly
Verify the amounts, VAT rates, and customer details
Go to Purchases > Invoices and check the commission bookings
Review whether any credit invoices have been created correctly

If everything looks good, your setup is complete. From now on, everything runs automatically.

Frequently Asked Questions About Setup

Which Moneybird Plan Do I Need?

You need at least the Compact plan for API integrations. The Extended plan offers additional features such as multiple users and advanced reporting.

Can I Connect Multiple Bol.com Accounts?

Yes, BolMoneybird supports multiple Bol.com seller accounts. You can connect them all to the same or different Moneybird administrations.

What If I’ve Already Created Invoices Manually?

BolMoneybird detects existing invoices and won’t create duplicates. You can safely switch over without double bookings.

How Long Does the Installation Take?

The complete setup — from configuring Moneybird to the first synchronization — takes an average of 15-20 minutes. The hardest part is choosing the right ledger accounts, and this article helps you with that.

Conclusion

Properly setting up Moneybird for your Bol.com sales is the foundation for streamlined bookkeeping. By configuring the right ledger accounts, VAT rates, and contacts, and then connecting BolMoneybird for automatic synchronization, you’ll never have to worry about your accounting again. The one-time setup takes 15-20 minutes, and after that it saves you hours every week. Get started with BolMoneybird and experience how simple it is.